The Chemical Educational Foundation (“CEF,” “we,” “us” and “our”) respects individual privacy and values the confidence of our volunteers, organizers, participants, and supporters of our community. This Privacy Policy sets out the privacy principles that we follow with respect to the collection, use, and disclosure of information that you may provide through this CEF website (https://www.chemed.org). Please read this entire Privacy Policy before using this website or submitting information to CEF through this website. By using the CEF website, you consent to the practices described in this Privacy Policy.
If you have questions or complaints regarding our Privacy Policy or practices, please contact us by any of the methods described below. If you do not agree with our policies, your choice is to not use the CEF website or provide CEF with your information.
COLLECTED INFORMATION
It is CEF’s general policy not to collect user’s personal information from the website. However, when users join CEF as volunteers, organizers, participate in CEF events, subscribe to CEF publications, or otherwise contact CEF by email or the website’s designated contact section, in order for CEF to respond, users may be asked to provide personal information from which you can be identified, such as your name, date of birth, postal and e-mail address, phone number, and credit card information. CEF only collects personally identifiable information you voluntarily submit to CEF.
Users may use the Website without registering, but registration must occur in order to use any of the personalized web services. The registration form requires specific contact information, including name and e-mail address, as well as other information that may assist CEF in providing better programs and services for participants. The customer contact information is used to learn more about our users and to contact users when necessary. Unique identifiers (such as user IDs and passwords) are collected to verify the user’s identity and for use as account numbers in our record system. CEF only collects information you voluntarily submit to CEF.
When you terminate your status as a volunteer, organizer, or CEF event participant, or CEF website account access, CEF may continue to share information about you according to our legal and regulatory requirements. We will use the information you provide us solely for the purpose of providing you with information that CEF believes may be of interest to you, providing you with information and materials you have requested, administering our relationship with you, and for internal business purposes such as CEF research and development projects.
SHARING AND DISCLOSING INFORMATION
We will share your personal information with third parties only in the ways that are described in this Privacy Policy.
Your personal information will not be transferred to a third party outside of CEF without your prior consent but may be used within CEF or by a company acting as an agent of CEF for processing and mailing purposes. CEF may also use this information for performing marketing studies, research projects, or for other commercial purposes for which it may receive compensation. If CEF collects credit card information through this website, such information will be used to fill your order but CEF will not share your personal payment information with third parties. CEF may disclose to carefully chosen third parties navigational and transactional information in the form of anonymous, aggregate usage statistics and demographics but only in forms that do not reveal a website user’s identity or confidential information. We do not otherwise sell your personal information to, or share such personal information with, third parties for their promotional use or for marketing purposes. Third parties refer to any entity not within the CEF organization structure.
Notwithstanding the foregoing, CEF may disclose your personal information as required by law or as needed in legal proceedings when CEF believes in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.
In addition, in the event of a merger, acquisition, or any form of sale of some or all of our assets to a third party, we may also disclose your personal information to the third parties concerned or their professional advisors. In the event of such a transaction, the personal information held by CEF will be among the assets transferred to the buyer.
PROTECTION OF CHILDREN’S PERSONAL INFORMATION
CEF wants to protect the safety of children using the Website. To the extent applicable, CEF complies with applicable laws and regulations, including the Children’s Online Privacy Protection Act (COPPA), which governs information gathering online from or about children under the age of 13. Verifiable consent from a child’s parent or guardian is required before collecting, using, or disclosing personal information from a child under the age of 13. CEF does not:
- Collect online contact information from children under the age of 13 without prior parental notification and consent, which includes an opportunity for the parent to prevent use of the information and the child’s participation in the related activity. Without prior parental consent, online information will only be used to respond directly to a child’s request (i.e., subscription to a newsletter. However, parental consent is required prior to initiating or responding to any second communication) and will not be used for other purposes.
- Collect personally identifiable offline contact information about a child under age 13 without prior parental consent.
- Provide any personally identifiable information, regardless of its source, to any third-party for any purpose whatsoever concerning our users under 13 years of age, unless otherwise disclosed to children and their parents during the information collection process.
- Give children under age 13 the ability to publicly post or otherwise distribute personally identifiable contact information without prior parental consent.
- Entice any child by the prospect of a special game, prize, or other activity, to divulge more information than is needed to participate in the activity.
When the Website needs to collect information about a child under 13 years old, COPPA required information and instructions will be provided by the specific web page that collects information about the child. The web page will specify exactly what the information will be used for, who will see it, and how long it will be kept.
There are several exceptions that permit collection of a child’s e-mail address without receiving parental consent in advance:
- To provide the parents with notice and to seek consent for communications with the child. Note: this may require collection of the parent’s e-mail address as well.
- To protect the safety of a child who is participating on the site.
- To protect the Website or to respond to law enforcement; i.e., in the case of a Website compromise.
Personal information about a child will be destroyed immediately upon completion of its intended purpose. On rare occasions, it may be determined that a communication from a child under 13 years old should be maintained for historical purposes. Should such an occasion occur, CEF will obtain the necessary consent from the child’s parent. Finally, CEF provides many on-line tools and services in support of CEF’s mission. A child under 13 years old may inadvertently provide personal information to one of these services. If CEF learns that we have collected the personal information of a child under 13 without verifiable parental consent, CEF will take steps to delete the information as quickly as possible..
SECURITY MEASURES
This website has security measures in place to protect the loss, misuse, and alteration of the information under CEF’s control. When you enter sensitive information (such as a credit card number) as part of the enrollment process, we encrypt the transmission of that information using secure socket layer technology (SSL).
When you submit information to CEF through our website, you should be aware that your information is transmitted across the Internet and that no method of transmission over the Internet is 100% secure. Although we take reasonable security measures to protect your information when we receive it, you also need to ensure you take appropriate steps to protect your information.
COMMUNICATIONS FROM CEF
Users who register with the Website have the option of receiving electronic communication from CEF about items of interest, and users can change their mind at any time by contacting us. If you no longer wish to receive CEF’s promotional communications electronically, you may opt-out of receiving them by following the instructions included in each electronic communication or by contacting us at 703-527-6223 or comments@chemed.org.
INTERNATIONAL WEBSITE ACCESS AND CROSS-BORDER DATA TRANSFERS
If you are visiting the CEF website from outside the United States, your information will be transferred to, stored, and processed in the United States where our servers are located and CEF is based.
In addition, information that CEF collects may be stored and processed in and transferred between any of the countries in which CEF operates to enable the use of the information in accordance with this Privacy Policy. You agree to such cross-border transfers of personal information.
ACCESS AND CORRECTION/NOTICE TO ALL USERS
If your personally identifiable information changes, or if you no longer desire communications or information from CEF, you may correct, update, amend, or deactivate it by making the change by contacting us at 703-527-6223 or comments@chemed.org
You may request a copy of the information CEF holds about you so you can correct or amend information that may be inaccurate or incomplete by writing to comments@chemed.org. In addition, we will ask you to provide sufficient evidence of your identity for your own protection so we can ensure that information is being released to the correct person. We will respond to your request to access within 30 days.
To request the deletion of your information, please contact us by writing to comments@chemed.org In some cases, our business requirements and legal obligations may prevent us from being able to delete your information. If we are unable to delete your information we will let you know if we are unable to do so and why.
COOKIES
The CEF website uses cookies and other tracking technologies for the purposes explained below. We treat information collected by cookies and other tracking technologies as non-personal information. However, to the extent that Internet Protocol (IP) addresses or similar identifiers are considered personal information by local law, we also treat these identifiers as personal information. Similarly, to the extent that non-personal information is combined with personal information, we treat the combined information as personal information for the purposes of this Privacy Policy.
When you visit our website, we assign your computer one or more “cookies.” A cookie is a small text file that contains information that can later be read by us to facilitate your access to our website and personalize your online experience. We use both session ID cookies and persistent cookies.
Specifically, we use session-based cookies in order to store language and other country specific preferences such as support contact information. CEF may also utilize cookies in order to track internal metrics of site usage. At no time will this information be provided or sold to any third party affiliates or marketing companies. A session ID cookie expires when you close your browser. A persistent cookie remains on your hard drive for an extended period of time. Persistent cookies also enable us to track and target the interests of our users to enhance the experience on our site. You can remove persistent cookies by following directions provided in your Internet browser’s “help” file.
A cookie does not give us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. However, this may prevent you from taking full advantage of the website.
CEF may also use web beacons, clear gif technology, action tags or other technologies to collect aggregate Site visitation data by tracking how users navigate to and through the Site. We may also use this technology to track the delivery of HTML email messages. Web beacons cannot be declined when delivered using a regular web page, but they can be refused when delivered by email. If you do not wish to receive web beacons by email, you will need to disable HTML images or select text only for emails received with your email software.
CEF may also track activity on our website using log files stored on our servers, and collect information, including IP addresses, browser types and versions, geographic information, pages viewed and devices used to interact with the Site. We may use this information to personalize your experience and to administer our website. CEF may use a web analytics service, such as Google Analytics, to record and analyze your activity on this Site. The Site or any such service may track your browsing across web sites that use the same service and may collect demographic data, including the type of computer or operating system, location of user (e.g., city, state, country) and gender.
LINKS TO OTHER WEBSITES
The CEF website may contain links to other websites of interest. However, once you have used these links to leave our website, you should note that we do not have any control over that other websites. Therefore, we cannot be responsible for the protection and privacy of any information that you provide while visiting such sites and such sites are not governed by this Privacy Policy. You should exercise caution and look at the privacy statement applicable to the web site in question.
SOCIAL MEDIA WIDGETS
The CEF website includes social media features, such as the Facebook, Instagram, LinkedIn, Twitter, and Youtube buttons that run on our site. These features may collect your IP address, which page you are visiting on our site, and may set a cookie to enable the feature to function properly. Social media features and widgets are either hosted by a third party or hosted directly on our Site. Your interactions with these features are governed by the privacy policy of the company providing it.
AMENDMENTS/UPDATES
CEF may update this Privacy Policy to reflect changes to our information practices. If we make any material changes we will update you by means of a notice on this Site prior to the changes taking effect. We encourage you to periodically review this page for the latest information on our privacy practices and this Privacy Policy.
CONTACT
If you have questions, comments, and/or complaints regarding CEF’s Privacy Policy or how we collect, transmit, and process data please contact us by writing to comments@chemed.org
Effective Date: September, 2016
